Monday might be your least favourite day of the week, but it’s soon to become your new favourite award-winning event management software.
In fact, Monday.com will help manage your Mondays in such a powerful way that they will feel like a breeze.
Sounds too good to be true, right?
Well, the 152,000+ customers, including Coca-Cola, Canva, and NHL, already using Monday.com, can’t all be wrong.
What is Monday.com?
But what is it exactly? In a nutshell, it’s an extremely versatile and customizable web and mobile work management and productivity platform that’s designed to help you manage your projects and workflows with your team while being able to visualize data.
As an event coordinator, event management consumes a huge chunk of your time.
And what’s more frustrating is time wasted by continuously repeating the same task, or having to repeat yourself to different (or the same) team members over and over again.
Instead of moving forward, it can often feel like you’re just spinning your wheels, and communication gets muddied in the process.
But that’s just a few of the things that can bring event planning to a halt. There are also the challenges of:
- Not knowing the status of each project
- Being unsure of each team member’s status
- Not having a proper project overview
- Mismanaged deadlines
- Too many moving parts to effectively manage
- Forgetting, or not having the resources, to track stats
- Not having the tools to visualize progress
- Having unorganized resources, like files and assets
- Team members not having appropriate access to information
- Not having enough information to make confident decisions
- Tasks or deadlines being late or missed altogether
- Not having the systems in place to track approval processes
- A lack of transparency amongst team members
- And more….
Event Management Software
So, how does Monday.com take that challenge list, and turn each challenge into a solution?
Let’s explore the top 5 ways that Monday.com can benefit you, as an event planner.
#1 – Flexibility
When you’re planning events and managing a team, you know flexibility is key.
If you’ve ever worked with a platform that doesn’t allow you to customize your templates, dashboards, or workspaces, you can appreciate the fact that monday.com gives you the ability to build custom work applications for any team, and any workflow.
In fact, this event management software naturally modifies itself to be ‘to each their own’ for precise project planning.
Whether you start with a customizable template or build from scratch, this platform makes it easier to see everything you need at-a-glance.
#2 – Visual and Intuitive
On monday.com you can view all projects and tasks with a single glance. Being able to see your progress and what steps to take to keep moving forward allows you to make more informed decisions for yourself, your team, and your event.
For an even better visual experience, you can add and customize colours, graphics, and shapes to help you and your team stay (or become) uber-organized.
You can also filter your boards in multiple views:
- Dashboard View
- Board View
- Chart View
- Gnatt View
- Calendar View
- Workload View
- Timeline View
- Table View
- Kanban View
- Farm View
- Cards View
- Files View
Not only can you easily visualize your entire event at-a-glance, but you can see all communications involving those events in one place as well.
#3 – Easy Communication and Collaboration
If you’re tired of receiving too many messages in too many places from too many people, then monday.com can help eliminate that by centralizing all communication and files in one place, so you never miss any key information.
I don’t know about you, but missing texts or emails when you’re on the go seems to be a common challenge. Especially when you’re managing more than one event at a time!
You glance at your phone, open the message, and swear you’ll remember to “get to it later” but never do because the notification for the message went away when you looked at it.
Sound familiar?
That’s why the centralized messaging center within Monday.com is absolutely perfect!
So, whether you’re in and out of meetings, travelling a lot for work or you’re working after hours from your mobile phone, monday.com has some great features to help you never miss another message.
First, you can send new items or add a new task to an existing board on your monday.com account from your email with just a few clicks of a button.
You can also send an update to an existing item from your email.
And because Monday.com has an app for both iOS and Android, you can manage your account from your phone!
You can remotely manage, track, collaborate, communicate, and organize all of your events with your team members.
The task planner and project scheduling features help you stay on track with quick charts, check-ins and deadline management.
The task lists are easy to adjust and assign to each team member. You can even watch the to-do lists of each employee change status in real-time as they work on, complete or are stuck on projects, which helps with your workflow.
And speaking of workflow, Dashboards are an incredible tool in helping you stay up-to-date.
#4 – Dashboards
Dashboards help to facilitate your workflow and make sure you stay updated on what is happening on multiple boards.
They help create summaries and reports, allowing for a high-level view of everything that is important to you!
What exactly are dashboards, you ask?
Dashboards are a great way to display all of the important things in just one place. With 15 available widgets, you can easily understand the project progress, track budget, estimate teammates’ workload and much more!
For each board, you can add and customize columns according to your workflow. Think of columns like the ones you’re probably familiar with in Excel, but far more advanced with highly functional, built-in features that will help boost productivity.
The columns include:
- People
- Status
- Text Date
- Number
- Timeline
- Duration
- Tags
- Connect Boards
- Mirror
- Rating
- Dropdown
- World Clock
- Checkbox
- Link
- Creation Log
- Auto Number
- Country
- Vote
- Location
- Week
- Progress Tracking
- Long Text
- Phone
- Item ID
- Formula
- Colour Picker
- Last U[dated
- Time Tracking
- File
- Hour
I assume by now you’re thinking, “WOW! That’s a lot! They seem to have thought of everything!”
And you’d be right in thinking they’ve thought of everything, integrations included.
#5 – Integrations
Having many different platforms to manage your work can be frustrating.
Monday.com’s integration center allows you to connect to lots of external platforms, like:
- Outlook
- Microsoft Teams
- Dropbox
- Slack
- Zoom
- Google Calendar
- Google Drive
- Excel
- Gmail
- OneDrive
- SurveyMonkey
- Mailchimp
- Facebook Ads
- HubSpot
- Typeform
- Toggl
- Basecamp
- Asana
- Trello
- Harvest
- Todolist
- GitLab
- Jira
- GitHub
- PagerDuty
- Clearbit
- Date Studio
- Hootsuite
- JotForm
- Box.com
- Eventbrite
- Zapier
- Adobe Creative Cloud
- Twilio
- Salesforce
- DocuSign
- Aircall
- PandaDoc
- Zendesk
- Copper
- Shopify
- Stripe
- Pipedrive
Integrating your platforms onto Monday.com means you can consolidate data and information within a single source for more accurate data-driven decision-making.
And the best part is that you can set up any integration in just a few clicks – no code required!
So not only is Monday.com easy to use, but it will also save you time while helping you manage your team and projects more effectively.
I’d love to hear from you!
What’s the one feature you look for most in event management software? Let me know in the comments below
