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What is Event Planning?

When you’re first deciding how to be an event planner there are many things you need to do.

There’s an overwhelming amount of information and action to take – especially if you’re looking online.

How do you move forward and take stride when you’re just starting in the industry?

First, decide if event planning is right for you. Many newbies love the idea of planning events but they don’t ask themselves, “What is event planning?”

With so many job titles and job descriptions, many people confuse event planning and event management.

What is Event Planning?

Event planning is the process of budgeting, scheduling, choosing a venue or event site, coordinating permits and licenses, arranging entertainment including bands and speakers, and meeting with caterers to choose a menu. The term event planning is used when planning weddings, meetings or parties.

Event Management is the process of overseeing and managing the entire event from start to finish, including the event team and/or volunteers. Typically, event managers have more experience than a planner and manage the entire project. The term event management is usually used when referring to large-scale events like festivals, conferences, or concerts.

Regardless of which title you choose to give yourself, there are 3 key qualities that an event planner must have to succeed.

  1. Time Management – you must be able to coordinate multiple schedules at once, in order to be a successful event planner.
  2. Resourcefulness – thinking quickly on your feet is critical to planning events – no matter what size – because even the best laid plans don’t always go as planned and you’ll need to know how to seamlessly fix issues without your client or the event guests knowing.
  3. Budgeting – one of the most important skills to have as an event planner, yet often ignored because many of us like the creative side of event planning more than dealing with the bottom line. However, in order to be a successful event planner and make a profit, you must know your numbers. If budgeting scares you, sign up for a class at a local college to learn the basics.

Want To Be An Event Planner? Yes, Let's Start!

COMMENTS (4)

  • Mary says:

    Great article! Event planning is no simple task, but it can be such a rewarding experience when the event comes together, runs smoothly, and gives value and substance to those attending. Thanks for sharing this bit of insight!

  • Lexi Clark says:

    I’m interested in going into event management career, and I feel like this post is a great description for what I can expect! One thing I feel should be also considered is ability to multitask. Event planning seems like it could be quite overwhelming at times and the ability to multitask would make it much easier.

    • Event Planning Blueprint Event Planning Blueprint says:

      Good addition, Lexi. Multi-tasking definitely is a skill event planners need because there are so many facets to managing a successful event!

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