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How To Hire Event Staff

You’ve operated as a one-woman show as you’ve built your event business. You’ve worn every hat from event set up to tear down, accounting to marketing, and now it’s time to put on your HR hat to hire event staff.

You don’t need an HR department to start growing your event business. In fact, most event planners don’t have a team big enough to have an entire department dedicated to hiring.

Hiring event staff is an investment in your company and it’s important to find the right mix of skills and abilities in the people you hire – whether they’re part of your day-to-day team or contracted for a specific event.

No business owner has been single-handed in building a successful and sustainable business on their own and it takes a great team to thrive.

5 Steps to Hire Event Staff

If it’s time to hire event staff because managing your events and your business is too much for one person, here are 5 steps to hiring the best event team for your business.

  1. Create an ideal employee description – also known as an avatar – write out a simple description of the person you’re looking for that defines their work ethic, what skills they have, and their job responsibilities.
  2. Speak to your accountant so you know how to legally handle full- or part-time employees vs. contract employees.
  3. Have a lawyer create a non-disclosure agreement (NDA) so you protect your client and business information and your intellectual property.
  4. To save time and help narrow you search, create an online application with Survey Monkey (they have a free version). I’ve also seen job postings that ask for a 1-2 minute video that is part of the application process. This is a great way to see someone’s personality and their oral communication skills before you meet them.
  5. Reach out to your business contacts for referrals– often this results in the best candidates when you hire event staff.

10 Interview Questions To Ask During The Interview

Once you’ve identified who you’re looking for, it’s time to narrow your search and interview and screen the top candidates. Here are 10 questions to ask during the interview.

(Tip – for new event planners – use this list to prepare for an upcoming interview!)

  1. Describe your event planning experience
  2. What attracted you to this position?
  3. How do you make decisions?
  4. What are your strengths and how do you use them when planning an event or working for an event planner?
  5. What area(s) of event planning do you need more improvement in or training?
  6. How do you handle a situation when things don’t go as planned?
  7. What makes you love coming to work everyday (or for each event)?
  8. Describe a time when you were asked to do something you weren’t trained to do. How did you handle it?
  9. What do you like to do in your free time?
  10. Is there anything stopping you from working long hours, weekends, evenings or last minute?

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