Not all event planning software fits all events and it’s often about your event needs and what works best for your team.
How do you know which event software is right for you?
The real answer: it depends.
(Thankfully) gone are the days of having to plan your event on paper or with a word.doc or excel spreadsheet (OMG all those tabs in the binders!), unless of course you prefer kickin’ it old school. Today, event planners are able to take advantage of sophisticated features that create customized websites, registration and ticketing pages, and creates a community amongst your event attendees.
If you’re in the beginning stages of your event planning career and you don’t have a budget to purchase event planning software, there are (nearly) free options like Basecamp, Trello or Smartsheet (excel spreadsheets still work well, too!).
However, if you’re looking for event management tools to improve your events and facilitate the planning process, we’ve included some paid options for event planners that have more specific software needs for their events.
10 Event Planning Software Options
(In no particular order)
Paid Event Planning Software
Planning Pod – With over 20,000 event professionals relying on this event management software, Jeff Kear and the Planning Pod team provide event management tools to manage your event, your calendar, venue, and billing (and more). It’s perfect for #eventprofs who have a lot of moving pieces (apps, emails, notes, and files) because it manages everything in one place. https://www.planningpod.com (We have to admit, we love their simple and easy to navigate website!)
Watch our interview with Jeff Kear here.
etouches – Offering solutions for event registration, floor plans, timelines and task assignments, etouches is a great option for all cycles of your event. We think one of the best features etouches offers is the ability to integrate payment gateways like PayPal, which makes it easy to collect payment from your event attendees. https://www.etouches.com
Eventbrite – One of the most popular event planning software options for event organizers (professional planners and community organizers) looking to sell tickets and manage event registration. With their fast, easy setup you can manage the details of your event and promote it on your website or through social media sites like Facebook, with the option to promote your event on the Eventbrite site too. https://www.eventbrite.com
Evolero – With a free two week trial, Evolero was developed by an event planner and claims to have all your event software needs in one place so you don’t have to switch between platforms – everything from managing event registration and websites, to ticketing, planning and promoting. http://evolero.com
Cvent – A leader in the cloud based, event management systems, Cvent offers event planning software for mobile apps for events, email marketing and web surveys, targeted advertising, and online registration and venue selection. Cvent also offers a ‘Find Event Venues’ search option, however it appears that only hotels are listed in the search, so unless you’re a meeting planner looking for hotel and meeting space, the options are limited. http://www.cvent.com
Azavista – Planning an event of any size, Azavista may be a good option for you. Offering flexibility, their platform allows event planners to set up a new event within minutes. With their drag and drop functionality, ability to track changes in real-time, and multi-lingual support, they appear to offer the same features as other software solutions but with a simple interface. http://www.azavista.com
We noticed most of these event planning software options appear to offer the same features. At least at first glance and according to the copy on their websites. As an event planner, it may take a little more digging to find the solution that’s right for you.
(Almost) Free Event Planning Software
Basecamp – Providing the ability to manage your events, groups (or teams), and clients in one place, Basecamp works well for event managers who need to divvy up workloads, store and organize files, and layout milestones and deadlines. Your first event (or project) is free then there’s a small monthly fee based on the package you choose, no matter how many people you’re using it with. This option is perfect for event planners with small teams to manage. https://basecamp.com
Trello – One of our favorite free collaboration tools, Trello organizes your projects into boards so you can see who is working on what, and where the event is in the planning process. Trello is flexible, free and let’s you see everything about your event in one glance. https://trello.com
Smartsheet – Replacing spreadsheets, Smartsheet has the same look and feel of a spreadsheet but let’s you track your progress, work with others and automate your processes. Your Smartsheets can be accessed from any computer so your team or clients have current, up-to-date information. They offer a free trial, then charge a small monthly fee based on the features you need/want. https://www.smartsheet.com
Evernote – Not necessarily an event planning software platform, but worth mentioning since it can be used in conjunction with other event management tools. Evernote is a note taking, organizing and archiving powerhouse. Think sticky notes on crack! It’s the perfect place to save your ideas, thoughts, likes (or dislikes) with the ability to access your ‘notes’ from any device. https://evernote.com
Now, I’d love to hear from you.
Which of the 10 event planning software options listed above is our favorite and why?
We look forward to hearing your comments.
Note: links to outside sites and videos appear as SPAM and are removed. 🙂
P.S. Ready to learn how to start your event planning business? Find out more here.